Tasks: They can be big or small
A common question that we are asked by our clients, is how small as task can they delegate. Most Virtual Assistants have a minimum charge of an hour, and there is quite a lot we can do in an hour, believe me.
There are several ways of handing over small tasks for your Virtual Assistant to action for you. It may be that you have lots of little tasks to be done, you can normally email these over to your VA as and when they arise, or I like to use a tool called Trello. My clients add each of the tasks to Trello as they arise, and they can easily see what progress I have made against them. Or, it may be that you prefer to save up several tasks, if they are not time limited, and send them all over at once – that’s okay too.
On the other hand, it may be that you have a big project that needs working on. Most Virtual Assistants work on a retainer basis where you ‘book’ a number of hours of their time on a regular basis, and they can work on your project for that time.
Some Virtual Assistants also offer 1:1 support – but this is not common, as it is not virtual but some of us like to get out once in a while!
Examples of my clients and why they use us:
One off tasks: We have written policies and procedures for a physiotherapist to ensure that she was compliant
Project work: We work with a marketing consultant that travels overseas a lot, and needs help whilst he is out of the office, so we help with research for client proposals whilst he is travelling, and also help arrange his itineraries overseas
Retainer work: We support the Board of a local company with preparing for their meetings, minuting meetings, following up actions. We also arrange appointments for the board members, book venues and arrange speakers for events.
1:1 support: We have worked with a business coach who struggled with prioritising, working memory, planning, organising and writing emails, so we worked 1:1 to support her.
So now you have a list of tasks that you need doing, and know how you need supporting to achieve these. How do you start working with your Virtual Assistant? Read my blog on this topic.
For details on how we can help you to find the space to grow your business, call us on 07814 218142 or email firstname.lastname@example.org
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